Power BI

Power BI Licensing Advisor

Answer a few questions about your team and get a clear recommendation: Free, Pro, PPU, or Premium Capacity.

All tools

Answer a few questions about your team and get a clear recommendation: Free, Pro, PPU, or Premium Capacity.

✦ Free

Report authors people who build

Report viewers people who consume

Embed reports externally?

Refresh frequency needed

Largest semantic model size

M365 licence held?

Advanced options

These features force a higher licence tier regardless of user count.

Paginated reports needed?

External / guest users outside your tenant

Fabric / Lakehouse integration?

Recommended tier

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Est. monthly cost

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Pricing (June 2026): Pro = $10/user/mo · PPU = $20/user/mo · Premium P1 = $4,995/mo (capacity). E5 includes Pro for all licensed users. External embedding requires Premium or Embedded SKU. Microsoft pricing ↗

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